IT Asset Management (ITAM) is the practice of tracking, managing, and optimizing IT assets throughout their lifecycle, from acquisition to disposal. At Princeton University, effective ITAM ensures that IT resources are used efficiently, securely, and in compliance with University policies.

While financial considerations are important, tracking IT assets primarily helps mitigate cybersecurity risks by ensuring devices are properly managed, secured, and compliant with University policies. ITAM encompasses a variety of activities, including procurement, deployment, usage, maintenance, and disposal.

What is changing

Beginning November 19, 2024, the existing asset and CI forms will be updated, a new asset management dashboard will be available, and a new asset management lifecycle process will go into effect.

• New ITAM Lifecycle Process
  A new set of ITAM Lifecycle processes, designed to ensure assets are effectively managed throughout their lifecycle, will provide clear guidance on key responsibilities for asset managers, covering all stages from procurement and deployment to maintenance and decommissioning. These processes are intended to support compliance with security requirements and streamline asset tracking and management practices across the University.
• Redesigned Asset & CI Forms
  To streamline data management, the asset form has been reset to the standard out-of-the-box layout to ensure fields are properly organized. This change also includes:
  • Removing asset-related fields from the computer, mobile phone, and tablet CI forms.
  • Locking the Computer and Handheld Device CI forms.
  • Deprecating the Additional Support Users and First Deployed fields, replacing the latter with Installed.
  • New Required Fields for Computers: Serial Number, Asset Function, and Primary Support Group.